SoftSource pledges to comply with all applicable laws and regulations in relation to the protection and safeguarding of any information supplied to us by candidates or business partners. We shall ensure that all information received, in either verbal or written form, remains private, and is used only for the purposes set forth in this policy.

Obtaining Information
SoftSource obtains information in a lawful and professional manner. The information acquired throughout the course of our work is solely for the purpose of providing services as an executive search firm to our clients. Such information may include, but is not limited to, salary details, current and former clients, achievement results, contact details, biographical information, employment history, degrees, and other data provided in the form of a curriculum vitae. We make every effort to ensure that our records are as accurate and complete as possible.

Disclosure of Information
We will share information amongst SoftSource members when necessary to provide our recruitment services. Your CV and related documents will only be sent to prospective employers with your consent. We may also release information to regulatory or law enforcement agencies when required to do so by law.

Purpose of Use
We will obtain information strictly for the purpose of providing executive search services to our clients. We will hold personal information, including contact details and CVs, for the purposes of matching backgrounds against job openings, keeping prospects informed of new job openings and pertinent events, and compiling statistical data (in an anonymous format), such as salaries and titles.

Security
SoftSource pledges to take appropriate technical and organizational measures to protect against accidental or unlawful destruction, loss, alteration, unauthorized access, disclosure, or misuse of private information. All information is stored in a private and secured database and may only be accessed by SoftSource members, or technical administrative staff as necessary to maintain an appropriate level of protection.

Data Subjects' Requests
In accordance with applicable data privacy legislation, an individual may have the right to contact SoftSource to inquire as to the personal information that we may have regarding him or her and to request a copy thereof. Furthermore, any individual with personal information in our database may request that we amend his or her information, or remove the corresponding record from our systems. To process a request for the removal a record, an individual must provide appropriate confirmation of identity. In such cases we may retain minimal personal information for the purpose of preventing future contact.

Changes to our Privacy Policy
This Data Protection and Privacy Policy may be changed by SoftSource at any time. Any changes to this policy will be posted here so that they can be readily viewed. If you have any questions or concerns about SoftSource’s privacy policy, please feel free to email privacy@softsource.jp or call us at 03.5575.2182.